Worth Avenue Yachts IS HIRING

DUTIES AND RESPONSIBILITIES: Include (but not limited to):

• Responsible for the opening and closing of the office (Monday through Friday, 9:00am through 5:00pm EST), overseeing the smooth and efficient day-to-day operations of the office.
• Maintain a professional and welcoming environment for all clients, prospects, team members, and the community
• Provide professional and administrative support to team, including handling incoming phone calls and inquiries, preparing client correspondence, proofreading various communications, and preparing charter and sales presentations and contracts.
• Prioritize broker needs, handling matter expeditiously, proactively, and thoroughly, sometimes with deadline pressures.
• Light accounting duties, including paying office bills and invoices via QuickBooks.
• Resolve issues with phones, computers, copier and other office equipment.
• Inventory management (office and kitchen supplies, boat show materials, and premium gifts)
• Receive and sort incoming mail and deliveries; manage outgoing mail. Handle all shipping needs.
• Schedule appointments and book travel for team as needed.
• Maintain cleanliness of office area, kitchen, and bathroom.
• Coordinate logistics for participation in the Newport Brokerage Boat Show, including pre-show preparation, supporting brokers at the show, and assisting with post-show follow up.
• Assist brokers with their participation in all other major boat shows (Fort Lauderdale, Palm Beach, Miami, Monaco), including pre-show preparation and assisting with post-show follow up.
• Coordinate photo shoots on new listings.
• Assist with office and client events as needed.
• Read local papers and industry publications to keep up-to-date on events and local happenings (specifically stories mentioning Worth Avenue Yachts or our listings / clients)

• Other duties as assigned.

Requirements/Qualifications

• Bachelor’s degree in business, communications, or a related field
• 1-3 years of administrative experience (or work equivalent)
• Working knowledge of QuickBooks (required)
• Excellent time management skills, including ability to multi-task and prioritize work
• Strong organizational and problem-planning skills
• Must be a self-starter and driven
• Understanding of contract preparation a plus

JOB TYPE: Full-time, on premise